Privacy and cookie statement

1. Introduction

In this Privacy and Cookie Statement, you can find information about the processing of personal data by Pels Rijcken Droogleever Fortuijn N.V. (hereinafter: “Pels Rijcken” or “we”). This Privacy and Cookie Statement applies to all personal data processed by or on behalf of Pels Rijcken when you use our services, attend our events, visit our websites (www.pelsrijcken.nl, www.werkenbijpelsrijcken.nl, www.cassatieblog.nl, www.pgwoo.nl, and www.pgawb.nl, hereinafter collectively referred to as: “Websites”) or otherwise communicate or interact with us.

When offering our Websites, we use cookies and similar technologies (hereinafter collectively: “cookies”). In this Privacy and Cookie Statement, we inform you about what cookies are, how we use cookies on our Websites, and how you can manage these cookies. For more information, see paragraph 8.

2. Processing by Pels Rijcken

Pels Rijcken is the data controller with respect to your personal data within the meaning of the General Data Protection Regulation (GDPR). This means that our firm has certain legal tasks and responsibilities regarding processing activities.

This Privacy and Cookie Statement discusses the rights you as a data subject have with regard to the processing of your personal data.

What applies to you depends on your relationship with Pels Rijcken:

• If you are a client of Pels Rijcken, paragraph 3 of this Privacy Statement is relevant.
• If you provide goods or services to Pels Rijcken, please refer to paragraph 4.
• If you are a visitor to Pels Rijcken, paragraph 5 applies.
• If you have registered to receive certain mailings from Pels Rijcken or are interested in information, see paragraph 6.
• If you have shared your contact details with Pels Rijcken, see paragraph 7.
• If you are a visitor to our website, see paragraph 8.
• If you wish to apply or have applied to Pels Rijcken, see paragraph 9.

All the aforementioned paragraphs describe:

• the persons whose data is processed,
• the type/category of personal data processed,
• the manner in which personal data is processed, and
• the persons/parties to whom personal data may be disclosed

3. If you are a client of Pels Rijcken

3.1 How do we collect your personal data, what personal data do we collect, and why?

Under applicable law, all legal and financial service providers, including Pels Rijcken, are required to maintain data and/or documents that enable the identification of their clients. In this context, we collect personal data from clients, contacts of clients, witnesses, experts, opposing parties, contacts of opposing parties, lawyers and advisors of opposing parties, and persons whose personal data is part of a file.

Pels Rijcken collects specific information to comply with our legal obligation to verify the identity of our customer and to report unusual transactions. We do this pursuant to the applicable anti-money laundering legislation (Wwft), the Regulation on the Legal Profession (Voda), and the execution of the agreement. For example, we are required to check the status of identity documents and, in specific cases, to share information with the relevant authorities.

Finally, in the course of our client relationship, we may process data related to (contacts of) our clients.

Pels Rijcken processes this personal data to deliver the services we offer to clients. If the client is a natural person, our processing is based on the necessity for the performance of the contract entered into with the data subject. If the client is a legal entity, processing is based on our legitimate interest in performing the contract with the client (who is not itself the data subject).

3.2 How long do we keep your personal data?

Your personal data relating to the purposes described above in connection with the client relationship or relevant file/case is kept for up to 20 years.

3.3 With whom do we share your personal data?

Where relevant, we share your personal data with the Reporting Point for Unusual Transactions, collection agencies, relevant (tax) authorities within the EU, and third parties, insofar as this is required for the purposes described above or as these third parties assist us in these matters. The recipients of your data are located within the European Economic Area, under GDPR protection.

4. If you provide goods or services to Pels Rijcken

4.1 How do we collect your personal data, what personal data do we collect, and why?

When you or your employer delivers goods or services to Pels Rijcken, we process certain data that we obtained from you, such as your name, email address, and job title. We use this information to process invoices, for auditing by an accountant, or to fulfill legal obligations.

If the processing of personal data is required for executing the agreement, the supplier, if a processor, must accept the processing agreement proposed by Pels Rijcken.

We process this data for contractual execution. The basis for processing invoices is our legitimate interest in keeping Pels Rijcken’s financial records. In addition, we may process your personal data due to legal obligations.

4.2 How long do we keep your personal data?

Pels Rijcken does not keep data longer than necessary for carrying out the contract.

4.3 With whom do we share your personal data?

We only share your personal data with our accountant, with third parties such as the tax authorities if legally required, or with your explicit consent.

5. If you are a visitor to Pels Rijcken

5.1 How do we collect your personal data, what personal data do we collect, and why?

If you visit the Pels Rijcken office, you must identify yourself. The reception staff checks your identity based on your passport or ID. After your appointment is confirmed, you are given a temporary access pass, and your name, the purpose of the visit, and the time of arrival and departure are registered in the system.

Cameras are present at the office and outside to monitor the entrance. This means that if you visit Pels Rijcken, you will appear in our surveillance footage. A specialized third party provides our security services. Security personnel monitor these images in real time and may access non-real-time images for 24 hours if we have reason to suspect irregularities. Security personnel can grant a limited number of designated individuals access to footage per security and camera policy. We use CCTV to ensure only authorized persons enter our offices, to protect our business interests, property, and staff, and to investigate and address irregularities. Where relevant, we also use footage to establish, exercise, or defend our (legal) position in (legal) proceedings. For CCTV use, we rely on our legitimate interest to protect our office from unauthorized access, especially due to the confidential information stored on-site.

5.2 How long do we keep your personal data?

If you visit the Pels Rijcken office, your name, purpose of the visit, and time of arrival and departure are stored for 48 hours. Camera footage is kept for 28 days. Footage is kept longer if it contains irregularities, for investigation purposes, per the camera policy, and then destroyed. For information about the outdoor camera, refer to the specific Privacy Statement Camera Surveillance.

5.3 With whom do we share this personal data?

Only the professional third-party security provider has access to footage. In exceptional cases (e.g., criminal offenses), relevant footage is shared with the police, judiciary, or intelligence/investigative agencies. We may also share footage as evidence in legal proceedings with competent authorities and courts if legally required.

6. If you subscribe to Pels Rijcken newsletters or are interested in general information from Pels Rijcken

Pels Rijcken strives to meet client needs at the highest quality level. We share our knowledge, update interested parties on webinars and theme events, and send specialized newsletters. We process your personal data in our CRM system (Interaction) after your consent to send you information and invite you to events in your areas of interest.

6.1 How do we collect your personal data and why?

We may collect information about you:

• Directly from you, such as the information you provide when subscribing to newsletters or webinars;
• From publicly available sources such as LinkedIn or the corporate website of your employer;
• By means of cookies (placed when you subscribe or visit the website). See below for more on these cookies.

Pels Rijcken processes your personal data relating to newsletters and mailings based on your consent.

We use the information received from you to tailor our messages and offerings to your preferences and interests.

*Only to the extent that you provide this data in the context of a specific event of Pels Rijcken gave up.

For the website www.cassatieblog.nl, we process the following data:

*Only if you provide these details for a specific Pels Rijcken event.

6.2 How long do we keep your personal data?

We keep your data until you indicate you no longer wish to receive mailings, Pels Rijcken discontinues sending the relevant newsletter, or it becomes apparent your email address is no longer in use.

6.3 With whom do we share your personal data?

Pels Rijcken does not share your personal data with third parties.

7. If you have shared your contact details with Pels Rijcken

7.1 How do we collect your personal data, what personal data do we collect, and why?

If you have given your business card to (an employee or partner of) Pels Rijcken, or otherwise provided your contact details, we process your personal data such as your name, contact details, company, position, and your Pels Rijcken contact person. We use these data to contact you and, for example, to ask if you wish to subscribe to our information or, if you provided your data for a specific purpose, to send you information about our firm or a particular matter.

We process your data based on your consent (by actively providing your details for a purpose).

7.2 How long do we keep your personal data?

We retain your data until you request deletion.

7.3 With whom do we share your personal data?

We do not share your data with third parties unless you have expressly given consent.

8. If you are a visitor to our website

8.1 How do we collect your personal data, what personal data do we collect, and why?

Your personal data may be used to improve our website, for marketing purposes, and for social media sharing. We collect your data via Cookiebot.

8.1.1 Cookies

To optimize visits to pelsrijcken.nl, we keep anonymous visitor statistics using cookies. Cookies are used to personalize content and advertisements, provide social media features, and analyze website traffic. We also share information about your use of our site with partners for social media, advertising, and analytics who may combine it with other information you have provided or they have collected from your use of their services. You can indicate in the settings whether you want to allow these cookies. This only needs to be set once (until you clear your temporary files). You can change these settings at any time by clicking on the paperclip at the bottom left of the website.

8.1.2 What are cookies?

Cookies are small text files that a website can use to make the user experience more efficient. By law, we may store cookies on your device if they are strictly necessary for the site’s operation. For all other types, your permission is required. Some cookies are placed by third-party services appearing on our pages. Collected data cannot be traced to an individual and contains no personal data. All IP addresses are anonymized. There are three types of cookies:

1. Necessary cookies
   Required for the proper functioning of the website, enabling basic functions such as page navigation and access to secure areas. Without these, the website cannot work properly. These are not shared with third parties.
2. Preference cookies
   Allow a website to retain information that changes how the site behaves or looks, such as your preferred language or region.
3. Statistical cookies
   Help website owners understand how visitors use the website, by collecting and reporting data anonymously.
4. Marketing cookies
   Used to track visitors across websites. The aim is to display ads tailored and relevant to the individual user. These ads are more valuable for publishers and third-party advertisers.

For more information, please refer to the Cookiebot on the website.

9. If you wish to apply or have applied to Pels Rijcken

As part of an application to Pels Rijcken, or as a potential candidate for future vacancies, we process certain personal data.

9.1 How do we collect your data, what do we collect, and why?

Pels Rijcken obtains your personal data from: 

• Data you provide yourself for the application process;
• Data you provide through a web or contact form;
• Data you provide during meetings, events, congresses, etc.;
• Data provided via an external recruitment agency; 
• Public sources such as social media or, for example, the website of your employer, alongside data you have consented to provide as stated under “yourself.”

Pels Rijcken processes your data for filling vacancies and recruitment purposes, based on your consent or legitimate interest. The table below shows the data Pels Rijcken processes and its purpose.

9.2 How long do we keep your personal data?

Pels Rijcken keeps:

• Your data after an application for up to 4 weeks after the end of the application process, if you withdraw or are not selected. After this period, your documents are permanently deleted.
• Your data after a recruitment event, if you have consented, for up to one year after the event, for other recruitment events and possible future vacancies.
• Your data is deleted if:
  - Your email address is no longer active (for example, if error messages are received); or
  - you withdraw consent for processing in connection with a recruitment event.

9.3 With whom do we share your personal data?

We use external service providers for applicant screening. Where relevant, we share your data with them to contact you.

Pels Rijcken does not share your personal data with third parties for commercial purposes. If we organize an event with another party, your relevant contact details will only be shared where necessary for organizing that activity.

10. Data Protection & Security

Pels Rijcken has one ambition: to perform at the highest level every day. Pels Rijcken always puts the client first. It is essential that the confidentiality, integrity, and availability of our client information is always guaranteed by managing the risks to which it is exposed in accordance with applicable laws and internal standards. Pels Rijcken’s information security policy is ISAE3000II certified and audited annually.

11. Changes to this privacy statement

Pels Rijcken reserves the right to change this privacy statement at any time and for any reason and advises you to check this part of the website regularly.

12. Rights of data subjects

You can request information about and access to your personal data and you may object to our processing of your data. Further, under certain conditions, you may request rectification or deletion of your data, restriction of processing, or to receive your personal data in a structured, commonly used, and machine-readable format and to have your data transmitted to another organization.

If you have any questions, comments, or complaints regarding this Privacy Statement or the processing of your data by us, please contact your regular contact person within our office or via privacy@pelsrijcken.nl. You may also file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens – AP) if you suspect that the organization is not complying with privacy legislation.

This privacy statement was last updated in February 2026.